Privacy Policy

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who are we? 

Bethesda Apostolic Eagles - International is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.

Bethesda Apostolic Eagles International

253 Marsh Road

Luton

Bedfordshire LU3 2RT

Registered Charity No: 1193243

3. How do we process your personal data?

Bethesda Apostolic Eagles International complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: -

·  For members of the clergy – to provide pastoral care to its members and friends

· To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution; 

· To administer membership records; 

· To fundraise and promote the interests of the charity; 

· To maintain our own accounts and records (including the processing of gift aid applications);

· To inform you of news, events, activities and services running at Bethesda Apostolic Eagles International, Bethesda District,  Bethel -Slough and Bethel UK.

· To share your contact details with other organisations, if requested, so they can keep you informed about national events, that will be occurring, and which are directly relevant to your role.

4. What is the legal basis for processing your personal data?

· Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and keep you informed about local, district and national events.

· Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement;

· Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: -

o the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes and the church’s objects); and 

o there is no disclosure to a third party without consent. 

5. Sharing your personal data

 Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the church with your consent.

6. How long do we keep your personal data?

 We keep data in accordance with our Records Management Guide which is available upon request. 

Specifically, we retain gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and church registers (baptisms, marriages, funerals) permanently.

 

7. Your rights and your personal data 

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

· The right to request a copy of your personal data which Bethesda Apostolic Eagles International holds about you; 

· The right to request that Bethesda Apostolic Eagles International corrects any personal data if it is found to be inaccurate or out of date; 

· The right to request your personal data is erased where it is no longer necessary for Bethesda Apostolic Eagles International to retain such data;

· The right to withdraw your consent to the processing at any time

· The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable);

· The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;

· The right to object to the processing of personal data, (where applicable) 

· The right to lodge a complaint with the Information Commissioners Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact Bethesda Apostolic Eagles International, 253 Marsh Road, Luton, LU3 2RT or email: bethel.luton@gmail.com